The Purchasing Division is the primary contact for vendors, contractors and service providers doing business with the City of Germantown. The goal is to seek out qualified businesses that can provide the City with the supplies, equipment and services at competitive prices. Throughout the process of soliciting quotes, sealed bids or requests for proposals, the division ensures a fair and non-preferential system for gathering information from vendors and for making purchasing decisions. While price is certainly an important factor in the decision process, also considered is any relevant information about service demands, delivery needs, brand specification, past performance and references. Purchasing decisions will often be based on a variety of factors that serve the best interests of the City of Germantown.

If you wish to do business with the City of Germantown, it is recommended you request to be placed on the City's Vendor List.

The following forms must be filled out and returned to the City. Please choose one of the following:

Fill out on line: Click on the link below, fill in the form, print and either fax or mail.
Print: Open the form by clicking on the link, print the selected form, fill in by hand and fax or mail.

  • Vendor Application (PDF file), Please provide all the information about your business.
  • Permanent Vendor Form (PDF file),
  • W-9 (PDF file)

    Fax the signed completed forms to 901-757-7258 or mail them to the address listed below.

    Reasonable efforts will be made to ensure that applicable businesses are notified when bid notifications and specifications are mailed out. Official bid notices are typically published in The Daily News about two weeks (but not less than five days) prior to the bid deadline. Call the Purchasing Division for more information about a specific bid or proposal.

    City of Germantown
    Purchasing Division
    1930 S. Germantown Road
    Germantown, TN 38138

    901-757-7260
    Fax: 901-757-7258
    E-mail: purchasing@germantown-tn.gov


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